In any industry, contemporary business presents an array of risk factors.
One of the most frequently underestimated is that of data theft, with many companies falling foul of online scams and phishing attacks. It’s estimated that almost a third of all UK businesses recall a breach or attack over the last 12-month period.
Cyber criminals pose an omnipresent threat to businesses in the UK. Whether you’re only just starting a business or expanding across the country, there’s never a better time to learn why data protection is so critical.
What is data and why does it need protecting?
Any information collected, stored, or owned by a business could turn into company data.
Some information can be shared publicly, but some needs to be kept confidential. Sensitive details make tempting resources for cyber attackers, who might choose to use them in complex hacking attacks with extortion tactics.
The following personal data is classed as ‘sensitive’ and should be subject to strict confidentiality:
- Health-related information
- Personal data exposing religious or philosophical belief; ethnic or racial origin; disabilities, and political opinions
- Genetic and biometric data
- Trade-union membership
- Information concerning someone’s sexual orientation
Protecting employee data is integral for any business. However, it’s also worth remembering that company information, including financial reports and forecasting, should be kept secure too.
How can businesses keep company data safe?
- Outline a robust Data Protection policy
The first step towards keeping company and employee data safe is by putting the right protective measures in place. This should always start with a Data Protection policy, which outlines best practice and expectations concerning how data is sourced, shared, stored, and removed.
Drafting your first Data Protection policy might feel complex as it demands a thorough and nuanced understanding of relevant legislation, including the Data Protection Act and General Data Protection Regulation. Many businesses choose to consult specialist data protection lawyers to streamline the process.
- Employ a Data Protection Officer (DPO)
The benefits of a DPO are far-reaching for any company. Their role ensures that everyone working in your organisation understands their legal and moral obligations regarding data protection, including the consequences of non-compliance. They help your business to become responsible, accountable, and compliant.
If your organisation handles personal data as a public authority, frequently undertakes data-heavy projects or processes sensitive data on a large scale, then hiring a DPO is a requirement according to GDPR.
- Ensure thorough security training
Internal employees need to know the danger of cyber criminals, along with the consequences and risk factors involved with data leaks. It’s also important to make sure that any team understands how data can be leaked from improper conduct internally – or even foul play.
Phishing attacks pose a very real threat to contemporary, office-based buildings, so you should try to familiarise all employees with their usual format and appearance. Implement a testing pilot and ask employees to follow set procedure if they recognise an attempt to steal data.
Overview
Data protection needs to be taken seriously from the earliest stages of growth. With the right measures in place from the beginning, your company can continue to foster a transparent and respectful policy that steers you in the direction of success.
